Contents

Save for Service Provider

Summary

Fonts

Links/OPI

Find Missing Linked File

Printing

Inks

Open

Save As

Printer Instructions

Media Types

Edit Media String

Print Report To


Save for Service Provider

The Save for Service Provider is a preflighting tool which allows you to ensure that a publication, or a PostScript file, contains all the necessary elements required to successfully print. The Save for Service Provider checks for the presence of any linked graphics or fonts that are needed to print the publication or PostScript file. If preflighting a publication, it also analyzes the various Inks and printing options used within it. If preflighting a PostScript file, it analyzes the color information found within it and gives information on some of the print settings. Once its analysis is completed, it displays information regarding the publication or PostScript file (including any problems it has found) in various panels within Save for Service Provider. These can be viewed by clicking on the Summary, Fonts, Links/OPI, Printings and Inks tabs. This information, or a sub-set of it depending on options you select, can also be output in a report. This can be printed or output to a PostScript file.  See  Print Report To.

Save for Service Provider also allows you to create a packaged copy of the currently active publication, together with a package report which provides information which will be useful to the Service Provider (such as the contact name within your company for a specific job). This report can be in PageMaker 7.0 format, or it can be saved as unformatted text. This report should be included with the packaged copy of the publication when you send it to your Service Provider. See Package below.

Summary

The Summary panel allows you to load and preflight the publication currently active within PageMaker, or a PostScript file created using PageMaker 7.0. Save for Service Provider displays messages to indicate if preflighting found any problems which might affect the successful printing of the publication or PostScript file.  See  Summary.

Fonts

Once preflighting has completed, select the Fonts tab to view the Fonts panel, which gives details on the fonts used in the currently active publication or the selected PostScript file.  See  Fonts.

Links/OPI

Once preflighting has completed, select the Links/OPI tab to view the Links/OPI panel, which gives details on all OPI (Open Prepress Interface) images referenced in the selected PostScript file, or all the external files and their links found within the currently active publication. See  Links/OPI.

Printing

Select the Printing tab to view the Printing panel which displays information on the print settings used within the selected publication or PostScript file. SeePrinting  .

Inks

Select the Inks tab to view the Inks panel. If preflighting a publication, this gives trapping information and details on all the Inks which have the “Print this ink” attribute enabled. If preflighting a PostScript file, this gives color information gathered from that file.  See  Inks.

Package

Creates a copy of the currently active publication, and all its associated files, in one directory/folder so it is suitable for sending to a Service Provider. You can package a publication without preflighting it first.  The Save As dialog box is displayed when you select the Package option, allowing you to select the target location for the packaged copy of the publication and its associated link files.  Save for Service Provider will automatically repair any out-of-date links it finds in the publication and will notify you should it discover any missing links. You then have the option to repair those links, or to continue with the creation of the packaged copy of the publicaiton if you so wish.  See  Save As.

Print

The Print button is available for selection only after you have preflighted a publication. It displays the Print Report To dialog box, which allows you to output a report on the information output by Save for Service Provider. This can include information found in all, or any combination of, the Fonts, Links/OPI, Printings and Inks panels. You can also specify if you want the report to be output to a printer or to a PostScript file.  See  Print Report To.


Summary

Preflights the publication currently loaded within PageMaker, or allows you to select a PostScript file, created using PageMaker 7.0, for preflighting.  Once a file has been loaded for preflighting, the Save for Service Provider analyzes it. Detailed results of the analysis are displayed in the relevant Save for Service Provider panels, accessed by clicking on the Fonts, Links/OPI, Printing and Inks tabs. General messages are also displayed at the top of the Summary panel to indicate whether the preflighting completed successfully, or whether any problems were found.  Green check marks next to these messages confirm that no problems were found in the area indicated by a specific message. Red crosses next to messages, warn you of the existence of problems in a specific area. Messages reminding you to check various settings prior to printing your publication or PostScript file, have a magnifying glass icon next to them.

Preflight.pub

Preflights the active publication, which must be open within PageMaker.

Include Hidden Layers

Allows you to specify that all layers included within a publication are to be checked - even those which are currently turned off. By default this option is set off, so layers which are turned off are not checked.

Preflight.ps

Preflights a PostScript (.ps) file or a Pre-processor file (.sep) generated by PageMaker 7.0. Clicking this button displays the Open dialog box where you can select the file you want to preflight. See  Open.

If you attempt to preflight a PostScript or Pre-processor file created by anything other than PageMaker 7.0 (including previous versions of PageMaker) you will receive an error.


Fonts

Lists the fonts used in the publication or PostScript file. The type of each font is shown, as is the first page on which it is used. This list also indicates whether each font is currently available on the system or not. In addition, general messages are displayed at the top of the Fonts panel to indicate the status of the fonts within the publication or PostScript file.  Green check marks next to these messages confirm that no problems were found with the fonts; while red crosses next to messages warn you of fonts with which there are problems.

If a True Type font needed to image-set a PostScript file correctly is found to be missing,  you will receive a general error to this effect. At this point, as the file has already been output to PostScript, the Save for Service Provider is unable to tell which specific TrueType font is missing, hence the general nature of the message. In this instance you will need to reprint the PostScript file with the Download Fonts option set, to include TrueType fonts.

List Problems Only

Toggles betweeen listing all the fonts used within the publication or PostScript file, or only those which are not currently available on the system but are needed if printing is to be successful. By default this option is off, so all the fonts used are listed, regardless of whether or not they will cause problems at print-time. In this case you can tell which fonts (if any) will cause problems at print-time by the status in the ‘Installed’ column.


Links/OPI

If preflighting the current publication, this panel lists links to external files used by that publication: if preflighting a PostScript file, it lists OPI links to external files that can be replaced by an OPI server system like Luminous ColorCentral. For publications, it shows if links are out-of-date, up-to-date or missing.  OLE and Object links within the publication are also shown. For PostScript files, it simply shows if OPI links are present or not, and displays a message at the top of the panel next to a magnifying glass, to alert you to check all of these links.

When preflighting a publication, general messages are displayed at the top of the panel to indicate the status of the links found within it. Green check marks next to these messages confirm that there are no problems with the links; while red crosses next to messages warn you of links with which there are problems. The status shown next to individual links in the list indicates if specific links are up-to-date, out-of-date or broken. You can correct invalid links, using the Relink or Relink All options found on this dialog box, or leave them as they are. Out-of-date or broken links in the currently active publication, where the graphic is stored within the publication itself, will still result in high-resolution printing. This is also true for out-of-date links to external files which are still valid, although you must be aware that in this case the printed image may differ from that displayed within PageMaker, as the on-screen image is not up-to-date.

Relink

This option is available only when preflighting the currently active publication. If enabled, this option is available only if the link which is currently highlighted in the list of links, is out-of-date or missing. Clicking this button results in different behavior depending on whether the selected link is missing or out-of-date. If the highlighted link is out-of-date, clicking this button automatically updates it, and then changes its status to ‘OK’ in the list. If the highlighted link is missing, clicking this button displays the Find Missing Linked File dialog box, where you can re-establish the link.  See  Find Missing Linked File. You do not have to repair invalid links; if you believe they will not cause printing problems you can leave them as they are. If you do repair all the invalid links, the general message at the top of the panel will be updated to indicate that all the links are now present and up-to-date.

The Relink option is not available for PostScript files; this button is not displayed when preflighting such a file.

Relink All

When preflighting the currently active publication, this option is available only if the publication contains at least one out-of-date or missing link. Clicking this button automatically updates all out-of-date links found in a publication, and changes their status to ‘OK’ in the list. If any links are missing, clicking this button displays the Find Missing Linked File dialog box, where you can re-establish the links.  See  Find Missing Linked File. You do not have to repair invalid links. If you repair all the invalid links, the general message at the top of the panel will be updated to indicate that all the links are now present and up-to-date.

The Relink All option is not available for PostScript files; this button is not displayed when preflighting such a file.

List Problems Only

This check box is available only when preflighting the active publication. It toggles between listing all the items in the list, or only those which have problems. By default this is off, so all the entries in the list are shown regardless of whether or not any of the links have problems.

Location

The location of the selected links/OPI links on your system. Highlight any link/OPI link from the list to display its location in this read-only field (provided Save for Service Provider can find that link).

Info

Contains any additional information relating to the status of the selected links/OPI link. Highlight any item from the list to display this information in this read-only field.


Find Missing Linked File

Allows you to enter the location of the external file, whose link is missing from the currently active publication. The name of the offending link is displayed in the title bar of this dialog box, so you can easily identify which file you need to locate. If you chose to update all missing links (prior to entering this dialog box) once you have successfully located a missing link, this dialog box remains open but  the name in the title bar changes to that of the next missing link. This enables you to locate each missing link in turn.

File Name

Select the name and location of the external file whose link is missing from the publication.

File Type

By default, all file types found in the selected location are listed in this dialog box to enable you to select the file of your choice.

Open

Opens the file specified in the File Name field and repairs the missing link.

Cancel

Cancels the search.


Printing

If preflighting the current publication, this lists various print settings, such as the number of pages, the orientation, the paper size, tiling details (if appropriate) and the scaling of your selected publication. Not all print settings are shown; only those which might affect the printing of your publication if they were incorrect.

If preflighting a PostScript file, this lists various print settings for your information, such as the name of the associated PageMaker file, the date it was created and the number of pages it contains.

A message next to a magnifying glass icon is displayed at the top of this panel to remind you to check all of these settings prior to printing your publication or PostScript file.


  Inks

If preflighting the active publication this panel is divided into two list boxes; one for Inks information and one for Trapping information. The Inks list box shows all the inks which have the “Print this ink” attribute turned on. These inks may, or may not, be used in your publication. Information shown for these includes the ink name and the screen angle and frequency at which the plate is set to print. The Trappings list box reflects the settings in PageMaker’s Trapping Options dialog box.

If preflighting a PostScript file this panel contains information on the Colors used within that file. As trapping settings are not available in PostScript, the Trappings list box is not displayed. A warning message, with a red cross beside it, will be displayed at the top of the panel should your PostScript file contain more than eight colors of ink. This is to warn the Service Provider that more than eight separation plates will be required to print your PostScript file. The more plates that are needed, the higher the cost will be to print.

 A message next to a magnifying glass icon, is displayed at the top of this panel to remind you to check all of these settings prior to printing your publication or PostScript file.


Open

Allows you to specify the PostScript or Pre-processor file you want to preflight. This file must have been created using PageMaker 7.0.

Look In

The name of the directory in which the required file is located. By default this is the current directory, but you can select the one of your choice. Files available in the selected directory, (under Windows those are of the type selected in the File of Type field), are listed in the box immediately below this field.

File Name

The name of the file you want to preflight.

File of Type

Under Windows, the type of file you want to preflight. Choose from .ps (the default) or .sep.


Save As

Allows you to save your publication, and all its associated files, to one directory/folder so it is suitable for sending to a Service Provider. Select the location where you want to save this packaged copy of your publication. It also creates a report in the same location, which contains information about the packaged copy, together with information added via the Notes button (found on this dialog box). This report will be useful to your Service Provider, and should be included with the packaged copy of the publication when it is sent to the Service Provider.  See  Printer Instructions.

Before copying your publication, Save for Service Provide checks for the presence of any broken or outdated links. It automatically corrects out-of-date links in the packaged copy of the publication, and optionally in the source publication itself,  depending on the setting of the Update Links in Source Pub before Packaging check box, (found on this dialog box). If any missing links are found, you have the option to update them if you so wish, in the source publication, the packaged copy of your publication or both, depending on the setting of the Update Links in Source Pub before Packaging check box.

Save In

The name of the directory into which you wish to copy your publication. By default this is the current directory, but you can select the location of your choice provided you do not attempt to store the new file in the same directory as your original publication. As this  would over-write your original. you will receive an error message if you attempt to do this, and will be prompted to enter a different location.

Copy Fonts

Toggles between copying, or not copying, fonts used within the publication to a folder in the target location. By default, this is off.

All

Copies both Type1 and TrueType fonts. This is the default setting if Copy Fonts is enabled.

Type1

Copies only Type1 fonts.

TrueType

Copies only TrueType fonts.

Auto Open Package Report

By default, this option is off, but when set, it automatically opens the report, created by this packaging operation, in PageMaker. This option is not available if you select the text only format for the package report in the Report Type field.

Update Links in Source Pub before Packaging

When set, any links with problems which are fixed using Save for Service Provider, are updated in the source publication itself as well as the packaged copy of the publication. By default this is set off, so these links are updated only in the packaged copy of the publication.

Report Type

The file type of the package report file you are about to save. Choose from PageMaker 7.0 (.pmd) format (the default) or text only format (.txt).

Include Hidden Layers

Allows you to specify that all layers included within a publication are to be included in the packaged copy of the publication - even those which are currently turned off. By default this option is set off, so layers which are turned off are not included.

Notes

Displays the Printer Instructions dialog box where you can enter details about your organization and various printer settings required for this specific job.  This information is included in the package report.  See  Printer Instructions.

Save

Saves the publication into the target location. The original publication is left unchanged, unless you checked the Update Links in Source Pub before Packaging option. Save for Service Provider checks for the presence of any broken or outdated links. It automatically corrects out-of-date links in the packaged copy of the publication. If the Update Links in Source Pub before Packaging box is checked, it also updates these links in the active publication. If a link is found to be missing, Save for Service Provider displays the Find Missing Linked File dialog box where you can repair any broken links.  See  Find Missing Linked File. If a broken link is to an item which is required for high-resolution printing, you should fix it, otherwise this could result in the failure of the publication to print correctly. If the item is not required for high-resolution printing, you may want to continue with the creation of the packaged copy of your publication, without correcting the link. Select the Ignore button to leave the broken link (identified in the title of the Find Missing Linked File dialog box), as it is, or select the Ignore All button to leave all the broken links in the publication unchanged. If you selected the Ignore button and any further missing links are found, the Find Missing Linked File dialog box is displayed again  If you choose to leave any broken links in your publication you will receive a message before the publication is copied, to indicate that invalid links are present. In this case you will be asked if you want to proceed with copying the publication or not.

Cancel

Returns to the main Save for Service Provider screen without making a packaged copy of the publication.


Printer Instructions

Allows you to enter various information relating to your Company, and the publication to be packaged. This information is included within the report created using the Save As dialog box, and can be sent with the package to the Service Provider. The print instructions set here are infomational only and do not over-ride the actual print settings within PageMaker itself.

Name

Enter the contact name of the person within your Company responsible for this specific job, into this field.

Company

Enter your Company’s name into this field.

Address

Enter your Company’s address into this field.

Telephone

Enter your Company’s telephone number into this field.

Fax

Enter your Company’s fax number into this field.

Emulsion

Allows you to specify if emulsion is up or down in your publication. The default setting is Up.

Page Image

Allows you to specify if the image in your publication is negative or positive. The default setting is Negative.

Orientation

Allows you to specify if the orientation of your publication is normal or transverse. The default setting is Normal.

Special Notes

Type any special Notes you may have relating to your publication into this free-format field.

Media Type

Allows you to select the media type onto which your publication should be printed. Click the arrow at the end of this field to display a list box containing a list of the available media types. Highlight the one you want to select it. Alternatively, click the Add button to add a new type if the one you want is not shown on this list.

Add

Displays the Media Types dialog box  where you can enter the name of a new media type  See  Media Types.

OK

Saves the edits you have made into this dialog box and returns to the Save As dialog box. This information is retained for future use.

Cancel

Returns to the Save As dialog box without saving your edits.


Media Types

Lists the available media types. You can add new types or delete existing ones. If you add a new media type using the Edit Media String dialog box, (accessed by clicking the Add button) this is automatically displayed, ready for selection,  in the Media Type field when you return to the Printer Instructions dialog box.

Close

Closes the Media Types dialog box and returns to the Printer Instructions dialog box. Any edits you have made will be saved.

Add

Displays the Edit Media String dialog box, where you can add new media type(s).  See  Edit Media String.

Remove

Deletes the highlighted media string from the list of available media types.


Edit Media String

Allows you to add new media types which will then be available for selection in the Media Type field in the Printer Instructions dialog box.

Media

Enter the name of the new media type you want to add in the Media field.

OK

Returns you to the Media Types dialog box where the new media type you have just entered is listed in the list of available media types. It is highlighted ready for selection.

Cancel

Returns you to the Media Types dialog box without adding any new media type. Any edits you made prior to selecting this option are not saved.


Print Report To

Specifies the output device to which you want to print the report created by Save for Service Provider. This can be a printer (the default action) or a postscript file. This report is a formatted listing of all the information displayed within the list boxes in the various Save for Service Provider panels. Depending on options selected in this dialog box, this can be the information found in all, or any combination of Fonts, Links/OPI. Printings and Inks panels. By default, the information from all these panels is included in the Report.

Printer

The printer on which your report will be printed. By default, this is your default printer, but you can select the printer of your choice.

Type

The PPD (PostScript Printer Description) that PageMaker will use to print the report. Select one that matches the device in the Printer field. This option is available only for PostScript output.

To File

Allows you to output the report to a PostScript file rather than to a printer. This field is available only if you select a PostScript printer in the Printer field. If you select anything other than a PostScript printer, this field is not displayed. You can manually type the name of the PostScript file you want to print the report to into this field, or alternatively click the small check box next to this field. Clicking this check box enables the Browse button, which automatically displays a Save As dialog box where you can select the file of your choice. See Browse below.

Browse

This button is enabled only when the To File option is selected. When you first select tthe To File option, the Browse button is  automatically enabled and selected. (See To File above.) Once a filename has been entered into the To File field, the Browse button remains available for selection. Click on it to display the Save As dialog box where you can enter a different file into which your report will be saved.

Fonts

Toggles between including, or not including, the information on fonts displayed on the Fonts panel in your report. This is on by default.

Links

Toggles between including, or not including, the  information on links displayed in the Links/OPI panel in your report. This is on by default.

Printing

Toggles between including, or not including, the printing information displayed in the Printing panel in your report. This is on by default.

Inks

Toggles between including, or not including, the information on Inks and trapping displayed in the Inks panel in your report. This is on by default.

OK

Prints the report to the specified output device.

Cancel

Closes the Print Report To dialog box without printing the report.